A charity proposal letter, as the term clearly suggests, is an introduction letter given to an individual or a company to place all the ideas of a certain charity event or programme to be conducted by a particular organization that provides charitable help to the society members. The letter should contain relevant details in a summarized form, such that they include all significant points without wasting too much of the recipient’s time. These letters generally end on a note asking for the addressee’s help and contribution.

Sample Charity Proposal Letter:


The Managing Director

Thomson & Thomson Companies Pvt. Ltd.

New York

Date: 17th October, 2011

Sub: Proposal for Annual Charity Event, 2011

Dear Sir,

We are extremely pleased to announce that we will be conducting our annual charity event, Luminescence, 2011, on the 26th of November, 2011 at the College Square Grounds, New York City. Like all other years, this year also we will have a planned programme and the theme for this year will be “child labour”. We will organize for dance, music, and recitals, planned and created by the members of our organization and to be presented by the residents of the Home itself.

I, on behalf of our organization, New York Home for Better Living, place this proposal before Thomson & Thomson Companies Pvt. Ltd. to kindly sponsor this noble cause. The details of the event plan have been clearly given in a separate section attached along with the letter. Kindly go through them.

Your company has always been a major part of our inspiration and support to all our ventures. We would like to keep the association going forever.

Hoping to hear from you at the earliest.

Thanking You.

Yours sincerely,

Joseph Peter


New York Home for Better Living