Event proposal format is the layout which depicts the details of any events that is needed to be proposed. Such kind of formats is designed by the event management organizations giving detailed planning on any particular event.

Sample Event Proposal Format

Name of the event:

Type of event:

Date of proposal submission: (Provide the relevant details)

First paragraph: The first paragraph of an event proposal must outline the company’s understanding of how an event, if promoted successfully, can leave a lasting impression. It must contain an outline of why every event is important in its own way and how events can be made memorable in a short duration. This is important as it forms a basis on which the event management company’s dedication can be judged.

Second paragraph: The second paragraph of an event proposal must contain the details of the particular event for which the proposal is being made. Costs, including a detailed breakup must be shown to ensure transparency. It must also propose the kind of planning that will go into making the event successful, including details of food, entertainment and other auxiliary matters. This forms the body of the proposal. The number of guests for the event must be calculated and arrangements must be made along those lines.

Third paragraph: The proposal must be concluded with an assessment of the skills of the event management company which is presenting the proposal. It can contain details of previous events that were organized by the company. Why this particular company should get the contract must be highlighted in this section. The third paragraph must provide a fitting conclusion to the whole proposal.

Thanking you,

Name of proposal designer


Name of event management company

Contact us at: (Provide an email id or contact number)