Event Proposal Template

An Event proposal template is the initial step to plan for organizing an event. It is mandatory especially if the event management company is on the look out of a sponsorship. Therefore, the template should contain the reason for organizing the event and the estimated cost.

Sample Event Proposal Template

_________________ [reason for the event proposal]

To,

________________ [name of the person to whom the proposal is being submitted]

_______________ [the planned date of the event in dd/mm/yy format]

Event outline:

____________ [name of the event]

____________ [subject on which the event is based]

_____________ [approximate length of the event]

Description of the event: ___________________________________________________________________________

[Here, the events main attraction points are to be described and it should also be mentioned why this event is special and will surely be a success]

Event Background:

___________________________________________________________________________

[This section should answer questions like why does this event being held, who started this event first and how etc.]

Event Organizers:

___________________________________________________________________________

[Name of the organizers, their backgrounds and contact details]

Statement of merit:

___________________________________________________________________________

[The unique features of the event are explained here]

Audio Visual Requirements:

___________________________________________________________________________

[Audio and Visual Aids like box speaker, overhead projector, LCD projector, CD or DVD player that are being used to organize the event are mentioned here]

List of activities                                                           Budget

______________________                                            ______________________

______________________                                           ______________________

______________________                                    ______________________

______________________                                        ______________________

[The activities being held in the event]         [The amount of budget allocated to each activity]

Total:                                                                        ______________ [total cost is to be mentioned here]

Signature:

____________

[Signature of the Head of the event organizing company]