A proposal letter format is a means of constructing an appropriate proposal letter to suit any occasion. Proposal letters form the basis on which the credibility of the person or persons presenting an offer is judged and hence they must be written well and properly. A tone of professionalism as well as cordiality must be maintained.

Sample Proposal Letter Format


Recipient’s Name:

Company’s name:

Company’s Address:


Dear: (Fill in the relevant details)

First paragraph: The first paragraph of the letter must commence with a statement of intent. It must describe the nature of the proposal offered and the reasons why it is being presented. It should be concise yet precise and comprehensive. The person or group presenting the proposal must also outline tier plans of completing the project in question, or their skills if it is an application for a job. This section forms the introductory opening to the proposal. It can be supplemented with a slideshow of the group’s portfolio.

Second paragraph: The second paragraph of a proposal letter must discuss the specificities of the project in question. It must outline the exact steps that will be taken to implement and execute the project. The costs involved in execution and successful completion of the project must also be discussed and presented for approval.

Third paragraph: The third paragraph must form a fitting conclusion to the proposal letter. It can be rounded off with a mention of the prior experience the individual or group can lay claim to. A tone of amity should be maintained.

With regards,

Name of the sender

Address of the sender