A proposal letter template is a readymade format which can be used to draft an effective proposal letter. These types of letter templates are meant to make initial presentation of the proposal in the form of letter. The letter also contains various aspects of the proposals which are put forward.

Sample Proposal Letter Template


Name: _______________________________

Designation: __________________________

Name of company: _____________________

Date: ________________________________ [dd/mm/yy]

Subject: _________________________________ [Mention the relevant details]

The purpose of this proposal letter is: ____________________________________________________________________________________________________________________________________________________________

[Provide an account of the nature of proposal being offered and the reasons for proposal]

The benefits we will derive from an association with your company: ____________________________________________________________________________________________________________________________________________________________ [Mention the advantages and honor that will ensue due to a collaboration. Mention the importance of acceptance of the proposal in this light]

Our technical and human resources: ____________________________________________________________________________________________________________________________________________________________ [Give an account of the work load capacity of the company presenting the proposal for a better understanding of its skill and efficiency]

Costs for the implementation and execution of the project in question: ____________________________________________________________________________________________________________________________________________________________ [Provide a rough estimate of the total cost of the project. Ensure transparency and honesty]

Our prior experience in handling work of this nature: ____________________________________________________________________________________________________________________________________________________________ [Mention any notable projects that have been undertaken by the proposing company for added credibility]

Our specific vision for this project and for the growth and development of your company through this project: ____________________________________________________________________________________________________________________________________________________________

[Mention the effects of the project and its success on the brand value of the company which is seeking proposals]

Thanking you,

Signature: _________________________________________

Designation: _______________________________________

Address: ___________________________________________ [Fill in the necessary details]