Proposal letters are the written layouts that serve as a cover letter of any proposal. It is the key component for assembling any kind of written proposal. This layout provides the basic information to the readers about the content of the proposal. A well written proposal letters get into the reader’s point easily. Hence this kind of letters is needed to be written in an organized manner so that it becomes effective in conveying the overview of the proposal to the reader.
A proposal letter should be divided into three parts. First, the introduction part which introduces the proposal and the objective behind it. Then the main body which must give the general description of the goals intended at the proposal. Last but not the least is the conclusion part. This last part must summarize the main benefits that would be provided to the prospective clients on accepting the proposal.
A well-written proposal letter will remain incomplete if few notable points are not mentioned. They are like:
- Proper mention of the addressee’s name who will receive the letter
- Deadline date after which proposal acceptance would not be entertained.
- Name and contact details of the company by whom the proposal is being made. This has to be mentioned clearly so that the prospective customer could be benefited incase of any doubts in future.
- The company’s status and position on the market also plays a role in convincing the prospective clients so the proposal letter must contain an overview of it as well.